采购程序(中英文含流程图).doc

采购程序
PURCHASING PROCEDURE

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2011/03/30
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采购程序
PURCHASING PROCEDURE

1. Purpose目的

Provide a consistent method for assuring purchased material meet XXXX and customer requirements and optimize purchasing cost and efficiency.
为了确保所采购的物料满足xxxx公司及客户的需要，优化采购成本及效率。

2. Scope范围

Apply to all direct and indirect material used for finish goods and non-production material.
所有用于成品或生产当中的直接或间接物料。

3. Reference Document参考文件

4.1 Purchasing control flow chart (Direct Material) OP-PU-FC-01
采购控制流程图(直接物料)

4.2 Purchasing control flow chart (Indirect Material) OP-PU-FC-02
采购控制流程图(间接物料)

4.3 RTV control flow chart OP-PU-FC-03
退货流程图

4.4 Approval Vendor List (Direct Material) OP-PU-FO-01
合格供应商清单

4.5 Lead Time Summary (Direct Material) OP-PU-FO-02
交货周期汇总

4.6 Sorting Cost monthly report OP-PU-FO-05
挑选费用月报表

4.7 Purchase Request OP-MC-FO-03
采购申请表

5. Definition定义

5.1 MPS - Master Production Schedule
主生产计划

5.2 MRB – Material Review Board
物料评审会

5.3 MRP – Material Request Plan
物料需求计划

5.4 PO - Purchase Order
采购单

5.5 PR - Purchase Request
采购申请表

6. General procedure一般程序

6.1 Responsibilities 责任人

6.1.1 Buyer is responsible for creating PO, issuing PO to supplier and following up delivery.
采购员负责下订单，分发订单及跟踪交期。

6.1.2 Purchase supervisor is responsible for PO checking.
采购主管负责审查PO。

6.1.3 Material manager is responsible for approve PO’s.
物料经理负责批准PO。

6.2 Direct material purchase 直接物料采购

6.2.1 Purchase Order Release下订单

6.2.1.1 MC run MRP and generate material shortage report base on MPS and inventory, and send the MRP shortage to the Buyer.
MC根据主生产计划及库存作出欠料清单给到采购员。

6.2.1.2 Buyer verifies quantity, ensure all numbers are correct and descriptions are clearly.
采购员核对数量，确保所有数字正确及描述清楚。

6.2.1.3 According to AVL and different supplier or items, the buyer will create PO’s for the shortage items.
采购员根据欠料清单开出PO。

6.2.1.4 Buyer print PO and ensure PO cover the following terms,
采购员打印PO确保PO包含以下内容，

6.2.1.4.1 Purchase Order number
订单号码

6.2.1.4.2 Description and revision of product where applicable
物料描述及版本

6.2.1.4.3 Delivery date
要求交货时间

6.2.1.4.4 F.O.B point and shipment method
运输方式及条款

6.2.1.4.5 Payment terms
付款方式

6.2.1.4.6 Supplier name and address
供应商名称及地址

6.2.1.4.7 PO issue date
PO发行时间

6.2.1.4.8 Buyer name and ID code
采购员名字及ID编号

6.2.1.4.9 Price, quantity and amount
单价，数量及金额

6.2.2 Purchase Order approval 采购订单审批

6.2.2.1 Authority levels of PO should be complying with Procurement authority levels policy
采购订单的审批必须遵循授权程序.

6.2.2.2 Buyer must ensure all items in PO are correct and no any missing.
采购员必须确保PO当中的条款正确及完整性。

6.2.2.3 Buyer must follow up all approved material card to ensure be acknowledged by supplier.
采购员必须遵照确认样，及时通知供应商。

6.2.3 Purchase Order distributing 订单发行

6.2.3.1 Buyer Faxes or e-mail PO to supplier firstly and arranges original copy to supplier if requested.
采购员将PO传真或电邮给供应商，或应要求安排原件给供应商。

6.2.3.2 Buyer sends a copy of PO to warehouse for receiving and sends the original PO to Finance department for payment.
采购员将一份PO复印件给到货仓,同时将PO原件给到财务作付款。

6.2.4 Supplier commitment and delivery follow up 供应商交期回复及追踪

6.2.4.1 Buyer confirms PO received by supplier, and get supplier’s formal commitment as earlier as possible.
采购员必须确保供应商收到PO，并尽快得到供应商的书面交期回复。

6.2.4.2 Buyer updates supplier’s commitment in the MPS.
采购员核实交期回复是否符合生产需要。

6.2.4.3 Buyer must clarify any difference from original PO with supplier and reports activities and actual or potential problem to Materials Manager.
采购员必须与供应商澄清任何异议，并将事情及现有或潜在问题汇报给物料经理。

6.2.4.4 Buyer follows up actual delivery date refer to supplier’s commitment and keep good and close communication with supplier and material control team if any difference.
采购员根据供应商交期回复跟踪交货，并与供应商及物控人员就任何异常保持良好沟通。

6.2.4.5 Buyer must get supplier’s documental commitment for any PO adjustments and delivery changes.
采购员必须要求供应商就PO更改、交期更改提供书面文件。

6.2.5 PO change or cancellation 采购订单修改或取消

6.2.5.1 If there is any change related to Quantity, Quality, Delivery schedule and other terms, the buyer must revise PO and send to supplier immediately and keep all adjustment information as a record.
如果有任何关于数量、质量、交期或其它条款更改，采购员必须立即修改采购订单并传给供应商并保存好相关记录。

6.2.5.2 If need to cancel PO because of customer order changed or canceled, buyer must adjust PO and clarify liability for cancellation with supplier and keep record. Meanwhile, report the liability report to top management.
如因客户更改或取消而有必要更改或取消PO，采购员必须与供应商澄清双方责任并保存好相关记录，同时将责任汇报给管理高层。

6.2.6 Purchasing material receiving and verification 采购物料收货及检验

6.2.6.1 The store keeper receives goods according to PO and keeps it in warehouse.
仓管员依据采购单收货和妥善保管。

6.2.6.2 The IQC verifies the quality and signs the Incoming Quality Inspection Report and feedback to buyer.
IQC检验品质，填写来料检验报告并交到采购员。

6.2.6.3 If need IQC or Customer inspect goods at agreed place before delivery, the buyer needs to verify clearly in PO terms.
如有需要IQC或客户于供应商交货前在指定地点检验品质，采购员需在采购订单中作出规定。

6.3 Indirect material purchase 间接物料采购

6.3.1 Purchase request 采购申请表

6.3.1.1 The requester initiates PR and send to the buyer after department manager approved. Detailed specification should be attached to the IPR if necessary.
需求部门开立采购申请表，获部门经理批准后交相关采购员。如有必要则需附上规格说明书。

6.3.1.2 The buyer get quotation from at least 2 suppliers and negotiate for best prices, payment terms, delivery terms, service and guarantee terms etc.
采购员寻找至少两个或以上供应商并商谈获得最好价格，付款条件，运输条款，服务条款及品质保证条款等。

6.3.1.3 Authority levels of PO should be complying with Procurement authority levels policy
采购订单的审批必须遵循授权程序.

6.3.2 PO 采购单

6.3.2.1 The buyer initiates PO according to the IPR and submits to Materials Manager for approval.
采购员根据采购申请表开立采购单并交物料经理审批。

6.3.2.2 The buyer copy PO to store keeper for receiving.
采购员将采购单列印给仓管员收货。

6.3.2.3 If need to change or cancel PO, buyer must revise PO and clarify liability for cancellation with supplier and keep record. Meanwhile, report the liability report to top management.
如有必要更改或取消PO，采购员必须与供应商澄清双方责任并保存好相关记录，同时将责任汇报给管理高层。

6.3.3 Receiving, verification and issuing 收货、验收及分发

6.3.3.1 The store keeper receives goods according to PO and keeps it in warehouse and issues it to the requester.
仓管员依据采购单收货和妥善保管，发放给申请人。

6.3.3.2 The requester verifies the quality and signs the Quality Verification and feedback to buyer for payment.
申请人确认品质并填写验收单并交到采购员。

6.3.4 Payment 付款

6.3.4.1 The buyer prepares PR, PO, Delivery Note with “Good received” chop and Quality Verification and cheque request for payment after approved.
采购员准备好采购申请表，采购单，送货单及验收单，开立付款申请票，经批准后交财务部付款。

6.3.4.2 If there is advance payment, the buyer need initiate cheque request and send to GM for approval.
如有预付的，采购员开立付款申请票，经总经理批准后交财务部付款。

6.3.4.3 Finance release payment to the supplier according to the PO.
财务人员根据采购单付款给供应商。

Appendix I 附录I
Purchasing control flow chart (Direct material) 采购控制流程图(直接物料)

Appendix II 附录II
Purchasing control flow chart (Indirect material) 采购控制流程图(间接物料)

Appendix III 附录III
RTV control flow chart退货流程图